John blogs ...
Excited to receive the draft itinerary which I've transferred onto one of the blog pages. Looks very full with 12 presentations including District Conference and plenty of vocational and cultural opportunities. Great. I'll circulate to the team as a 'New Year present' and get their input at our next meeting on the 4th.
Thursday 30 December 2010
Thursday 16 December 2010
Team Uniform, Check!
Jenny Blogs....
We had a really successful shopping trip last night, and highly commend Marks and Spencer for providing trousers with leg lengths to suit our whole team! Jackets are tailored and fashionable, from H&M, and we had a good look around Primark for suitable hot weather clothing.
We have not yet purchased John a tie, as House of Fraser did not have anything quite lively enough! We will be looking out for something navy and cream in colour.
It was great to meet up and see each other before Christmas, and I want to say an extra thank you to Kath who kindly put me up for the night in her lovely home, so that I did not have to travel back to Malmesbury late at night from Bristol.
Awaiting the itinerary with growing anticipation and excitement!
We had a really successful shopping trip last night, and highly commend Marks and Spencer for providing trousers with leg lengths to suit our whole team! Jackets are tailored and fashionable, from H&M, and we had a good look around Primark for suitable hot weather clothing.
We have not yet purchased John a tie, as House of Fraser did not have anything quite lively enough! We will be looking out for something navy and cream in colour.
It was great to meet up and see each other before Christmas, and I want to say an extra thank you to Kath who kindly put me up for the night in her lovely home, so that I did not have to travel back to Malmesbury late at night from Bristol.
Awaiting the itinerary with growing anticipation and excitement!
Wednesday 15 December 2010
Polos and Tees As Informal Team Uniform
John blogs ...
Placed order for team tee-shirts and polo shirts as agreed in dark navy. Andrew's logo formed the basis for the design which will be embroidered on polos and printed on the tees. Hoping the gold and blue printing will stand out well from the background colour. Under the logo we'll have our individual names. Managed to get them ordered before increases in VAT and cost of materials. Hopefully with us mid-January.
Placed order for team tee-shirts and polo shirts as agreed in dark navy. Andrew's logo formed the basis for the design which will be embroidered on polos and printed on the tees. Hoping the gold and blue printing will stand out well from the background colour. Under the logo we'll have our individual names. Managed to get them ordered before increases in VAT and cost of materials. Hopefully with us mid-January.
Getting Real!
Jenny Blogs....
I have just received an email from John saying that our flights have been reserved, and am so excited! Once the flights are booked it will seem doubly real that we are actually going! Looking forward to our team shopping night this evening at Cabot Circus, we hope to get all of our smart uniform that we will need for presentations and events. See you later ladies!
I have just received an email from John saying that our flights have been reserved, and am so excited! Once the flights are booked it will seem doubly real that we are actually going! Looking forward to our team shopping night this evening at Cabot Circus, we hope to get all of our smart uniform that we will need for presentations and events. See you later ladies!
Ticket To Ride
Some good news ... just finished checking details (passenger names as they appear on passports, flight times) very carefully on our reserved flights as there was an error - and we all know how important it is to get passport details to match exactly flights. We'll leave on the evening of the Saturday to arrive mid-afternoon in Colombo (includes a short stop in Male), a flight of 12hrs and 40 minutes. Need to take my noise-cancelling headphones and get into the mind-set of enjoying the in-flight entertainment. And hope that in-flight meals are authentic to Sri Lanka. We return on the Saturday as planned, aboard an early afternoon flight that gets us into Heathrow in the evening. All are very civilised times.
Baggage Allowance - we have a free baggage allowance of 20 kg and in addition one piece of carry-on baggage measuring no more than 18"x14"x6" and weighing 7 kg (15 lbs).
So, we just await our detailed itinerary ...
Thursday 9 December 2010
Exciting times ahead
Emily blogs ...
Wow, it really is fast approaching! Thank you John for all your posts and e-mails regarding the appropriate forms we need to fill in and what the update is of our itinerary. Also, thank you for the minutes Jenny! I have been very lucky and have a new laptop to use which is fast, so I will now be able to keep in touch on the blog and e-mails much better now!
I have spoken to my better half Andrew and he is kindly going to spend time tomorrow thinking of design ideas for the the logo, leaflets and business cards for our team! I thought it would be more productive if I gave him John's e-mail address so that he can liaise directly with him.
I really enjoyed our meeting on Monday, John is right when he says that we are slowly becoming familiar with one another and having some good laughs. I can only speak for myself, but I am really pleased with our team and truly think we will have a great time together.
All we need to do is wait patiently for our itinerary and it will all become very real!!
Wow, it really is fast approaching! Thank you John for all your posts and e-mails regarding the appropriate forms we need to fill in and what the update is of our itinerary. Also, thank you for the minutes Jenny! I have been very lucky and have a new laptop to use which is fast, so I will now be able to keep in touch on the blog and e-mails much better now!
I have spoken to my better half Andrew and he is kindly going to spend time tomorrow thinking of design ideas for the the logo, leaflets and business cards for our team! I thought it would be more productive if I gave him John's e-mail address so that he can liaise directly with him.
I really enjoyed our meeting on Monday, John is right when he says that we are slowly becoming familiar with one another and having some good laughs. I can only speak for myself, but I am really pleased with our team and truly think we will have a great time together.
All we need to do is wait patiently for our itinerary and it will all become very real!!
Key Deadline Fast Approaching
John blogs ...
Today received an update from Garth about documentation required at this time - close to 45 days ahead of departure. Both of us were pleased to note that we've managed to tick most of the boxes, with only minor activity to finish completely. A precis of a list emailed from Ingrid Schwab, the current Group Study Exchange Co-ordinator for The Rotary Foundation of Rotary International is shown under the Information and Itinerary Page.
Today received an update from Garth about documentation required at this time - close to 45 days ahead of departure. Both of us were pleased to note that we've managed to tick most of the boxes, with only minor activity to finish completely. A precis of a list emailed from Ingrid Schwab, the current Group Study Exchange Co-ordinator for The Rotary Foundation of Rotary International is shown under the Information and Itinerary Page.
Minutes from Team Meeting 4
Jenny blogs the minutes of our Team Meeting 4 ...
Group Presentation
The group presentation was discussed. It was decided that we will have maximum 45 minutes to present to our hosting clubs in Sri Lanka, including time for questions. John will begin the presentation with an introduction, and each of the team members will follow with 5 minutes about themselves; home, work, family, local area and traditions. Each team member (including John) will delve 'deeper' into a chosen subject. A few of these were agreed:
Emily has already been working on her individual presentation and she shared it with the group. The group will run through their presentation to Garth and Jill at the next meeting on 4 January.
Sri Lanka Research Presentations
Kath presented her research on Lifestyles and Cultures of Sri Lanka.
John presented his research on Sri Lankan Economy and Politics
Jenny presented her research on Sri Lankan Climate and Environment
Due to time issues Emily and Claire will present their research at the next meeting. Each team member agreed to send their presentation round to the group for reference. The group discussed what was found out and learnt about Sri Lanka.
Business Cards, Banners and Team Uniform
John is exploring any budget for printing business cards/small leaflets describing D1100 and the team. He has recently had a price of £15 for cards for each team member (£75 in total). John's Rotary Club are giving him 6 banners to take to Sri Lanka and exchange with host clubs. He asked that each team member meet with their sponsoring club before we go and ask them for 4 banners to take. Emily's partner Andrew has kindly agreed to design our team logo that will feature on the literature about our trip, and team uniforms. John has purchased a suit for his team uniform. Team members are going shopping for their uniform on 15 December, and will purchase a tie for John that matches their shirts. The team decided on navy blue polo shirts and t-shirts for their uniform. The polo shirts will be embroidered with the logo, and the t-shirts printed with the logo. Polo shirts were quoted at £12 each T-shirts were quoted at £10 each. Thanks to John for finding this out and agreeing to order the shirts on behalf of the team.
Structure of Rotary
John will email the group some information on the structure of Rotary. It was decided that the website is not very easy to navigate for information.
Myers Briggs Personality Test (a Team-Building Activity)
The team discussed their 'personality type' scores. Jenny and Claire have the same type; John's is in the opposite qudrant. Jenny will scan in pages of her book that are relevant to the team types, and email them.
My Favourite Thing(s)
We ran out of time so will bring this for discussion at the next meeting.
Between Session Activities
Group Presentation
The group presentation was discussed. It was decided that we will have maximum 45 minutes to present to our hosting clubs in Sri Lanka, including time for questions. John will begin the presentation with an introduction, and each of the team members will follow with 5 minutes about themselves; home, work, family, local area and traditions. Each team member (including John) will delve 'deeper' into a chosen subject. A few of these were agreed:
- Emily - Social events in Bristol
- John - Music and Arts in the area
- Jenny - Charity work with young people in Swindon and Wiltshire
Emily has already been working on her individual presentation and she shared it with the group. The group will run through their presentation to Garth and Jill at the next meeting on 4 January.
Sri Lanka Research Presentations
Kath presented her research on Lifestyles and Cultures of Sri Lanka.
John presented his research on Sri Lankan Economy and Politics
Jenny presented her research on Sri Lankan Climate and Environment
Due to time issues Emily and Claire will present their research at the next meeting. Each team member agreed to send their presentation round to the group for reference. The group discussed what was found out and learnt about Sri Lanka.
Business Cards, Banners and Team Uniform
John is exploring any budget for printing business cards/small leaflets describing D1100 and the team. He has recently had a price of £15 for cards for each team member (£75 in total). John's Rotary Club are giving him 6 banners to take to Sri Lanka and exchange with host clubs. He asked that each team member meet with their sponsoring club before we go and ask them for 4 banners to take. Emily's partner Andrew has kindly agreed to design our team logo that will feature on the literature about our trip, and team uniforms. John has purchased a suit for his team uniform. Team members are going shopping for their uniform on 15 December, and will purchase a tie for John that matches their shirts. The team decided on navy blue polo shirts and t-shirts for their uniform. The polo shirts will be embroidered with the logo, and the t-shirts printed with the logo. Polo shirts were quoted at £12 each T-shirts were quoted at £10 each. Thanks to John for finding this out and agreeing to order the shirts on behalf of the team.
Structure of Rotary
John will email the group some information on the structure of Rotary. It was decided that the website is not very easy to navigate for information.
Myers Briggs Personality Test (a Team-Building Activity)
The team discussed their 'personality type' scores. Jenny and Claire have the same type; John's is in the opposite qudrant. Jenny will scan in pages of her book that are relevant to the team types, and email them.
My Favourite Thing(s)
We ran out of time so will bring this for discussion at the next meeting.
Between Session Activities
- Write individual 'day in the life of' presentations for main group presentation
- Girls night out shopping for uniform
- Bring 'my favorite thing' to next meeting
- Awaiting the itinerary Team Building Activities
- The team decided that they would go climbing in Gloucester in January. Jenny will find out about prices and times, and book the activity.
- Kath kindly gave out a list of 10 questions that the team had to give 1 word answers to. (see earlier blog entry) We each completed the questions and shared our answers. It was a fun and a valuable team-building exercise.
- The next meeting will take place in January at the Whitminster Inn. Garth and Jill are to be invited.
Tuesday 7 December 2010
(Not) Our Biggest Challenge So Far
John blogs ...
We've made real progress as a team, and are getting to be more easy with each other as each meeting and conversation passes which is very encouraging. Thanks everyone for engaging so positively.
Our biggest challenge so far must be in finding a suitable Team Uniform and 'corporate' style for formal and informal times on our exchange. I've managed to purchase a very appropriate suit (well I would say that wouldn't I!) which leaves the women with the enviable task of matching their Team Suits to my colour of dark navy. By the quantity of conversation and excitement observed at last evening's Team Meeting I can safely assume they will readily rise to the challenge when they all go shopping next week at The Mall. Watch out Bristol! I've agreed to let them buy a very colourful tie for me - this may have been a bit rash on my part.
An easier job which I volunteered to undertake ... I've had excellent prices quoted for navy-coloured polo-shirts with embroidered logos and t-shirts with printed logos from a local firm in Olveston called Linela Embroidery Limited (a blatant plug for them, but they're worth it for the service they're promising to provide). Emily's partner is a web/graphic designer and has offered help with our Team logo - thanks Andrew.
This'll move us into a good position for getting Team Photos taken for our Business Cards and Blog etc.
Still plenty to get organised in a short time ... less than 2 months to take off! :-)
We've made real progress as a team, and are getting to be more easy with each other as each meeting and conversation passes which is very encouraging. Thanks everyone for engaging so positively.
 |
| Whom I kidding? |
An easier job which I volunteered to undertake ... I've had excellent prices quoted for navy-coloured polo-shirts with embroidered logos and t-shirts with printed logos from a local firm in Olveston called Linela Embroidery Limited (a blatant plug for them, but they're worth it for the service they're promising to provide). Emily's partner is a web/graphic designer and has offered help with our Team logo - thanks Andrew.
This'll move us into a good position for getting Team Photos taken for our Business Cards and Blog etc.
Still plenty to get organised in a short time ... less than 2 months to take off! :-)
Getting To Know You
We like the musical theme that's littered throughout our notes ...
Kath tried this activity on us at last evening's meeting ... why not try it yourself or with friends?
One word answers only to the following questions:
At what time of day are you on top form?
What scares you?
What trait do you most dislike about yourself?
What trait do you most dislike in others?
How do you feel when entering a room full of strangers?
What are you like when you're tired?
What are you like when you're stressed?
What is your favourite take-away?
Would you bungee jump?
What would be your ideal Saturday night? (You can use more than one word to answer this)
We had a good laugh with each other's answers ...
Kath tried this activity on us at last evening's meeting ... why not try it yourself or with friends?
At what time of day are you on top form?
What scares you?
What trait do you most dislike about yourself?
What trait do you most dislike in others?
How do you feel when entering a room full of strangers?
What are you like when you're tired?
What are you like when you're stressed?
What is your favourite take-away?
Would you bungee jump?
What would be your ideal Saturday night? (You can use more than one word to answer this)
We had a good laugh with each other's answers ...
Ticking All The Boxes
John blogs ...
It's good to hear confirmation from Suresh of our arrival (horray) and departure (boo-hoo) dates for Sri Lanka. So, I've emailed our GSE Team Travel Request from to RI in the US with team and travel details so they can book our flights. Exciting times. Future team leaders will need to get hold of the 'GSE for Rotarians handbook' (from http://www.rotary.org/) as this shows information required for booking travel.
Fingers crossed our snow-locked airports should be freely running by the end of January.
It's good to hear confirmation from Suresh of our arrival (horray) and departure (boo-hoo) dates for Sri Lanka. So, I've emailed our GSE Team Travel Request from to RI in the US with team and travel details so they can book our flights. Exciting times. Future team leaders will need to get hold of the 'GSE for Rotarians handbook' (from http://www.rotary.org/) as this shows information required for booking travel.
Fingers crossed our snow-locked airports should be freely running by the end of January.
Wednesday 24 November 2010
Richard Bows Out
John blogs ...
Lots of chat between Garth, myself and Richard has led to Richard's decision to withdraw from the GSE team. This is mainly due to increasing pressures in his personal life which have not allowed him to engage fully with all the build-up activities for the team. We'll miss his humour and slightly unconventional take on modern life. We send him our best wishes and hope that he'll be able to take advantage of Rotary opportunities in the future. Richard, we hope you'll keep in touch with us - and follow our experiences online too.
Kath has been invited to become a full team member and is delighted for herself - of course!
And I'll have the challenge of leading four young, intelligent and independent women. Emily's thinking of ordering extra capsules of Diasopan for me. Thanks.
Lots of chat between Garth, myself and Richard has led to Richard's decision to withdraw from the GSE team. This is mainly due to increasing pressures in his personal life which have not allowed him to engage fully with all the build-up activities for the team. We'll miss his humour and slightly unconventional take on modern life. We send him our best wishes and hope that he'll be able to take advantage of Rotary opportunities in the future. Richard, we hope you'll keep in touch with us - and follow our experiences online too.
Kath has been invited to become a full team member and is delighted for herself - of course!
And I'll have the challenge of leading four young, intelligent and independent women. Emily's thinking of ordering extra capsules of Diasopan for me. Thanks.
Wednesday 17 November 2010
Keeping The Main Thing The Main Thing
John blogs …
In leadership terms ‘the main thing is to keep the main thing the main thing’ so we’ve developed some team and personal goals to help us keep focused.
Team goals are developing around the following:
In leadership terms ‘the main thing is to keep the main thing the main thing’ so we’ve developed some team and personal goals to help us keep focused.
Team goals are developing around the following:
- Having had a memorable, rewarding and enjoyable cultural and vocational exchange experience
- Having an enhanced collective understanding of Sri Lankan culture and work practices
- Having built a network of friendships and relationships within and between District 1100 and District 3220
- Being seen as effective ambassadors for Rotary International and District 1100
- Developing skills in photography and videography
- Developing skills with social networking sites
- Designing and managing the team’s website and blog, before, during and after the exchange
- Keeping the team safe and healthy during the exchange (as far as is reasonable)
- Enabling the team to perform effectively at District 1100 Conference and any follow-up presentations to Rotary Clubs
- Building confidence in public speaking
- Building an effective GSE team
- Reflecting on independent/interdependent skills
Tuesday 16 November 2010
Minutes from Team Meeting 3
John blogs our minutes:
District Conference at Warwick Conference Centre (near Coventry) for the period April 8th – 10th 2011. Details on D1100 website. ‘Posh’ photos received – thanks - and John will forward to District Conference Team for their brochure.
Clothing/Uniform - thanks to District for uniform allowance. We agreed that if team member is eventually unable to undertake the exchange, this allowance will be passed on to the reserve. Shopping trip for uniform organised ‘by the women for the women’ on December 15th, 6.30pm at The Mall. John will source quotes for printed t-shirts and embroidered polo shirts. Logo will be the Rotary Roundel with Rotary D1100 on the top and Sri Lanka 2011 underneath. Casual clothing will also have individual member names under the logo itself. Fruit of the Loom clothing was suggested.
Travel and Other Documentation - all team members to send John photocopy/scan of their photo passport page containing details of passport number, passport office, valid dates etc before the end of November as needed for booking flights.
Claire distributed copies of common Sri Lankan phrases – we’ll work on these over time, including inviting Sri Lankan Rotarian to one of our meetings (probably January).
Blog/Twitter/Facebook/IT - agreed to make own arrangements for purchasing International phone cards in Sri lanka
Everyone to add their original ‘statement of intent’ to their biog page in the blog
Extensive discussion and demonstration about Twitter/Facebook. Play! to find out more. John is still confused but giving it a go. Jenny suggested team download ‘Dropbox’ software to store photos online. N.B. blog website already defaults to upload photos to Picasa web albums.
Business Cards and Banners - John to explore any budget for printing business cards/small leaflets describing D1100 and the team. Also whether District and own club wish to have banners to exchange.
Team and Individual Goals - discussed and agreed we would add them to this blog (see 17th Nov entry). Noted that some personal goals were as yet unformed but would emerge as the exchange progressed. Also, that some goals could be made public whilst others will remain private or kept within the team.
Itinerary Requests - John to email Suresh and Nadira with specific vocation requests from the team as follows: Emily would like to visit/meet with Occupational Therapists in the Mental Health Team (preferably) or the Physical Health team. Jenny would like to meet with District Forestry Officer(s) in the Forestry Department of the Ministry of Environment.
Team Building Activities - Kath will bring along some ‘scenarios’ to react to for the next session. All members are asked to bring along Their Favourite Thing(s) to talk about. (JM note – Claire, you can bring your iPhone if you like!). Everyone to bring an idea to the next meeting for a ‘physical’ team-building activity – e.g. go-cart racing, skittles, Go Ape! With contact details and prices.
Team Presentations - Three presentations/research projects to be developed over the next few sessions
District Conference at Warwick Conference Centre (near Coventry) for the period April 8th – 10th 2011. Details on D1100 website. ‘Posh’ photos received – thanks - and John will forward to District Conference Team for their brochure.
Clothing/Uniform - thanks to District for uniform allowance. We agreed that if team member is eventually unable to undertake the exchange, this allowance will be passed on to the reserve. Shopping trip for uniform organised ‘by the women for the women’ on December 15th, 6.30pm at The Mall. John will source quotes for printed t-shirts and embroidered polo shirts. Logo will be the Rotary Roundel with Rotary D1100 on the top and Sri Lanka 2011 underneath. Casual clothing will also have individual member names under the logo itself. Fruit of the Loom clothing was suggested.
Travel and Other Documentation - all team members to send John photocopy/scan of their photo passport page containing details of passport number, passport office, valid dates etc before the end of November as needed for booking flights.
• Vaccinations – Emily will keep us informed, subject to itinerary which we hope to receive early December
Claire distributed copies of common Sri Lankan phrases – we’ll work on these over time, including inviting Sri Lankan Rotarian to one of our meetings (probably January).
Blog/Twitter/Facebook/IT - agreed to make own arrangements for purchasing International phone cards in Sri lanka
Everyone to add their original ‘statement of intent’ to their biog page in the blog
Extensive discussion and demonstration about Twitter/Facebook. Play! to find out more. John is still confused but giving it a go. Jenny suggested team download ‘Dropbox’ software to store photos online. N.B. blog website already defaults to upload photos to Picasa web albums.
Business Cards and Banners - John to explore any budget for printing business cards/small leaflets describing D1100 and the team. Also whether District and own club wish to have banners to exchange.
Team and Individual Goals - discussed and agreed we would add them to this blog (see 17th Nov entry). Noted that some personal goals were as yet unformed but would emerge as the exchange progressed. Also, that some goals could be made public whilst others will remain private or kept within the team.
Itinerary Requests - John to email Suresh and Nadira with specific vocation requests from the team as follows: Emily would like to visit/meet with Occupational Therapists in the Mental Health Team (preferably) or the Physical Health team. Jenny would like to meet with District Forestry Officer(s) in the Forestry Department of the Ministry of Environment.
Team Building Activities - Kath will bring along some ‘scenarios’ to react to for the next session. All members are asked to bring along Their Favourite Thing(s) to talk about. (JM note – Claire, you can bring your iPhone if you like!). Everyone to bring an idea to the next meeting for a ‘physical’ team-building activity – e.g. go-cart racing, skittles, Go Ape! With contact details and prices.
Team Presentations - Three presentations/research projects to be developed over the next few sessions
1) Researching aspects of Sri Lanka
2) The Team’s Presentation to Clubs and Conference
3) Researching Individual Vocation in Sri Lanka
Agreed that we would each research the following topics and prepare a 5 minute ppt presentation for item 1 as follows:- Emily – History of Sri Lanka
- Claire – The peoples of Sri Lanka
- Kath – Lifestyles and Cultures of Sri Lanka
- John – Sri Lankan Economy and Politics
- Jenny – Sri Lankan Climate and Environment
- Richard – Sri Lankan Religions and Festivals
For presentation 2, John agreed to email his interview presentation to the team as a starter for a possible structure e.g. features of District 1100, activities of Rotary Clubs in District 1100, introduce self and then handing over to each team member, followed by wrap-up. Agreed that each of us would prepare a 5 minute ppt presentation about ourselves. Some suggestions:
1) could be based on original interview presentation
2) should include personal and work/vocational aspects
3) possibly ‘A day/week in the life of …’
4) be creative, go out on a limb, try and be remembered
Dates for forthcoming meetings/activities included
- Team Meeting 4
- Team Uniform Shopping
- Team Meeting 5
- Team Meeting 6
- Team Meal (with partners)
Thursday 11 November 2010
Facebook Page and a list of our social media explained
Jenny again...
I have now set up a facebook page (last thing I promise!)
The page is open to anyone to view and 'like' - the more 'like's' we get the better! This is a quick page to update, link to, upload photo's to (you don't mind anyone seeing!)
So to sum up, in terms of social media we now have:
* This Blog - Anyone can see. The team have permissions to blog. Use as our online diary and holds the main bulk of the information about the project, and all the things we could want and need.
* Facebook Group - The team are all 'Administrators' and to allow people to see content we have to confirm them and add them to the group. This is a closed group and other people that have facebook have to become members to see the group.
* Facebook Page - Open for anyone to see. People 'like' the page and follow it. Features include a 'wall' for us and anyone to post on, and a discussion board. There is also a whole section for links, videos and photos. This will be useful for friends, family and followers of the project to see what we are up to, and get info quickly!
* Twitter - Instant updates of what we are doing / thinking / feeling! We can also 'follow' others that are of interest to the project and learn from them.
I have now set up a facebook page (last thing I promise!)
The page is open to anyone to view and 'like' - the more 'like's' we get the better! This is a quick page to update, link to, upload photo's to (you don't mind anyone seeing!)
So to sum up, in terms of social media we now have:
* This Blog - Anyone can see. The team have permissions to blog. Use as our online diary and holds the main bulk of the information about the project, and all the things we could want and need.
* Facebook Group - The team are all 'Administrators' and to allow people to see content we have to confirm them and add them to the group. This is a closed group and other people that have facebook have to become members to see the group.
* Facebook Page - Open for anyone to see. People 'like' the page and follow it. Features include a 'wall' for us and anyone to post on, and a discussion board. There is also a whole section for links, videos and photos. This will be useful for friends, family and followers of the project to see what we are up to, and get info quickly!
* Twitter - Instant updates of what we are doing / thinking / feeling! We can also 'follow' others that are of interest to the project and learn from them.
Facebook Group
Jenny Blogs...
A bit about our facebook group.... Claire kindly emailed the team to let them know that we have set up the facebook group. It is called 'The Sri Lankan Diraies' as agreed, and it is a closed group which means that people can only see content if they are verified by one of the team, who will all be 'administrators' for the group. Please do ask to join and follow us.
I am sorry to report that I have been having a few problems with it so far. When I created it facebook crashed and I was not given the normal options to add content about the group. I have asked around and hope to resolve this very soon. Check out other facebook groups and you will see what I mean. It is sill functioning though so I will blog again when I have taken a look into it. Thanks!
A bit about our facebook group.... Claire kindly emailed the team to let them know that we have set up the facebook group. It is called 'The Sri Lankan Diraies' as agreed, and it is a closed group which means that people can only see content if they are verified by one of the team, who will all be 'administrators' for the group. Please do ask to join and follow us.
I am sorry to report that I have been having a few problems with it so far. When I created it facebook crashed and I was not given the normal options to add content about the group. I have asked around and hope to resolve this very soon. Check out other facebook groups and you will see what I mean. It is sill functioning though so I will blog again when I have taken a look into it. Thanks!
We are on Twitter!
Jenny Blogs....
Follow us on Twitter : Go to www.twitter.com
Then search for SLDiaries (our name!)
I've looked through a few lists of other people / groups that we might be interested in following. These include the organisations we work for, any related to Sri Lanka and a few travel, sport and foodies. To see who we are following click on 'Following' in the 'about SLDiaries' section on the right hand side of the page.
There is a typo in our first tweet :-( not sure how it happened I am sure it was not there when I sent it, sorry!
Rotary International are already on Twitter, so we can follow them to keep up to date with global Rotary issues.
I hope this will be the start of something amazing!
Follow us on Twitter : Go to www.twitter.com
Then search for SLDiaries (our name!)
I've looked through a few lists of other people / groups that we might be interested in following. These include the organisations we work for, any related to Sri Lanka and a few travel, sport and foodies. To see who we are following click on 'Following' in the 'about SLDiaries' section on the right hand side of the page.
There is a typo in our first tweet :-( not sure how it happened I am sure it was not there when I sent it, sorry!
Rotary International are already on Twitter, so we can follow them to keep up to date with global Rotary issues.
I hope this will be the start of something amazing!
Saturday 6 November 2010
Minutes Team Meeting 2
Meeting minutes from the 1/11/10
1. Minutes from previous meeting - actions discussed
2. John explained the details of the District Conference and what would be required of us.
3. Discussed the need for “posh” photos for the website, these will be emailed to John by Friday
4. Discussion of clothing allowance for clothing to take to Sri Lanka
• Discussion of organising a shopping trip to together
• Rich to explore getting team clothing
5. John showed us the email from Nadira, Dr Suresh’s assistant. Nadira’s email highlighted various points, including;
• The need for mosquito repellent, Claire is to look into a “clicker” an alternative to traditional mosquito sprays.
• Were informed that internet reception in Colombo is good, however we still a little unsure on the more outlying areas
• Discussion regarding phone signals and phone costs, agreed that the most cost effective way of phoning the UK is likely to be international phonecards.
• Nadira advised travelling light as there would be much opportunities for shopping – a hardship which Jenny was prepared to bear!
6. Discussed producing a laminated card to accompany our presentations in as we run into technical difficulties.
7. John is to take his note book with him and Claire is to look at taking a flip camera from work.
8. Everyone to sort a “pictorial diary” of their everyday lives.
9. Everyone to add their original statement of intent to the blog.
10. Discussed visas, these will not be needed as we will be there for more than 30 days.
11. Emily to speak to a nurse friend/John to speak to his contact regarding vaccinations.
12. Rich to check there is no issues with an Irish passport.
13. Discussed adding a little animation and life to the PPT presentations.
14. Discussed the differing audiences of facebook, the blog and twitter – decided on The Sri Lankan Dairies for the blog and SL Dairies for Twitter.
15. Claire explained about her Brazilian exchange visitor and how photos and phrases may be helpful tools.
16. Discussed ensuring that we did not end up all buying the same guide books.
17. Emily explained how reflective dairies work, all members of team agreed to trail their effectiveness.
18. Discussed defining the goals that we wanted to achieve both professionally and personally.
19. Discussed the next meeting taking place at the Whitminster Inn this was agreed by all.
1. Minutes from previous meeting - actions discussed
2. John explained the details of the District Conference and what would be required of us.
3. Discussed the need for “posh” photos for the website, these will be emailed to John by Friday
4. Discussion of clothing allowance for clothing to take to Sri Lanka
• Discussion of organising a shopping trip to together
• Rich to explore getting team clothing
5. John showed us the email from Nadira, Dr Suresh’s assistant. Nadira’s email highlighted various points, including;
• The need for mosquito repellent, Claire is to look into a “clicker” an alternative to traditional mosquito sprays.
• Were informed that internet reception in Colombo is good, however we still a little unsure on the more outlying areas
• Discussion regarding phone signals and phone costs, agreed that the most cost effective way of phoning the UK is likely to be international phonecards.
• Nadira advised travelling light as there would be much opportunities for shopping – a hardship which Jenny was prepared to bear!
6. Discussed producing a laminated card to accompany our presentations in as we run into technical difficulties.
7. John is to take his note book with him and Claire is to look at taking a flip camera from work.
8. Everyone to sort a “pictorial diary” of their everyday lives.
9. Everyone to add their original statement of intent to the blog.
10. Discussed visas, these will not be needed as we will be there for more than 30 days.
11. Emily to speak to a nurse friend/John to speak to his contact regarding vaccinations.
12. Rich to check there is no issues with an Irish passport.
13. Discussed adding a little animation and life to the PPT presentations.
14. Discussed the differing audiences of facebook, the blog and twitter – decided on The Sri Lankan Dairies for the blog and SL Dairies for Twitter.
15. Claire explained about her Brazilian exchange visitor and how photos and phrases may be helpful tools.
16. Discussed ensuring that we did not end up all buying the same guide books.
17. Emily explained how reflective dairies work, all members of team agreed to trail their effectiveness.
18. Discussed defining the goals that we wanted to achieve both professionally and personally.
19. Discussed the next meeting taking place at the Whitminster Inn this was agreed by all.
Thursday 4 November 2010
The Story So Far
Having been part of the team for only a few days its become clear that I am going to learn a great deal from this experience. Having successfully (I hope!) introduced myself to blogging it feels like a good time to sum up the story so far.
I found that the assessment day was a great chance to hear more about the exchange and having spent time with the other applicants I came away feeling desperate to be involved. Needless to say I was somewhat disappointed when I received a phone call from Garth letting me know I didn't make the team - I genuinely thought he was being polite when he told me it was a close call. The emotional roller-coaster started again when John called me a few weeks later to ask me to take up the position as team reserve....
Having mulled it over I am delighted to be involved and am determined to enjoy the experience - however far it takes me. The team made me feel very welcome at the meeting on Monday so thanks to you all.
I am looking forward to getting to know everyone, learning more about Rotary and Sri Lanka so let the journey continue!
Kath
I found that the assessment day was a great chance to hear more about the exchange and having spent time with the other applicants I came away feeling desperate to be involved. Needless to say I was somewhat disappointed when I received a phone call from Garth letting me know I didn't make the team - I genuinely thought he was being polite when he told me it was a close call. The emotional roller-coaster started again when John called me a few weeks later to ask me to take up the position as team reserve....
Having mulled it over I am delighted to be involved and am determined to enjoy the experience - however far it takes me. The team made me feel very welcome at the meeting on Monday so thanks to you all.
I am looking forward to getting to know everyone, learning more about Rotary and Sri Lanka so let the journey continue!
Kath
Wednesday 3 November 2010
Congratulations from GSE Chair
I have been following the progress of the Group through the Blog and I am very impressed with the development to date. Richard, your blog reminded me of the horror of having to do reflective learning studies in my current degree course having after 55 years of successful secondary and professional studies without trying to understand how I learnt!. Emily, I had not realised that you hail from the old capital of the Hwicce, and I wonder if you were aware that there was a county called Winchcombeshire, which unfortunately only lasted for 70-80 years, but when?
I will be following your progress with interest and look forward to meeting you all again soon.
Garth
I will be following your progress with interest and look forward to meeting you all again soon.
Garth
Tuesday 2 November 2010
Bites and Stings Away!
Jenny Blogs.....
We had our second team meeting last night and it went really well; I think we were all more relaxed, and I felt that we got lots done and I came away with some excellent action points. One was to blog a list of (in my opinion) the latest and greatest mosquito repellents, which may be of use to us on our adventure!
Here are a few that I have either used in the past, or have on excellent recommendation (and a couple of mystery guest appearances!)
Preventing Bites:
1) A product from ‘Avon’ called Skin So Soft & Fresh (used to be Woodland Fresh) Dry Oil Body Spray. It is regarded to be an effective insect repellent. Although it adsorbs in to the skin well, it has been suggested that the oily film it forms on the skin reduces insects' ability to actually land on you and bite. The spray also contains citronella. Used by the Royal Marines apparently! It costs about £5 for a 150ml bottle according to http://www.bushwear.co.uk/nostyles.php?ProductID=396903
I have seen it on e-bay for less but with P&P there is not much difference in cost.
2) Deet. It’s a lean mean mozzie fighting machine. I use 50% Deet and you can see them bouncing off you. It claims to be effective for 8 hours, although probably not advisable to use for weeks on end. The 100% version has been known to corrode clothing – very strong stuff! It costs about £7 for a spray bottle.
3) Jungle Formula. Also tried and tested from Scottish peaks to Cornish coves, and does the job. Not as strong as the Deet, costing around £8 for a spray bottle. Does not taste nice if you get it on your face!
And our mystery guest for this evening……
4) A wristband containing Deet and citronella, this is said to form a protective ‘halo’ from bites for up to 14 days. I like the sound of it, and would be willing to give them a go, for £6.99 for a pack of 4 at http://www.roamingfox.co.uk/Insect-Repellent-Wrist-Bands-pr-16231.html
In fact this site may prove useful for other travel gadget too!
Bite Aftercare:
1) A ‘Clicker’ device (Claire’s idea). Apparently when used on a mosquito bite, the clicker releases a small pulse of electricity. The low electrical current stops the bite itching and swelling, and it can be used as many times as necessary until it stops that scratch! Currently retailing at about £5.50 per clicker from Amazon.
2) Witch Hazel. This is a natural bite and sting relief that comes packaged as a ‘roll on’ from lifesystems http://www.lifesystems.co.uk/ retailing at about £5.50. I’ve used it after being bitten by the evil Scottish midges and it worked for me. You can use as much as you like, and it has no scent. You can also get it in gel form from boots, £1.99 for a small tube.
3) Tee Tree. I’ve read on the internet that rubbing tee tree oil onto bites has a similar effect to witch hazel
4) Good Old Anthesan Bite and Sting Cream. Can be effective if used straight away, before they get really itchy. It’s a cheaper alternative at £2.99 for a large tube and it certainly helps.
And a few mystery guests from the world of bite relief……
5) Banana Peel. Apparently you rub the inside of the peel on the bite (?!)
6) Nail polish – apply as soon as you are bitten
7) Rub a bar of dry or wet soap onto the bite
Any good? We shall have to wait and see!
We had our second team meeting last night and it went really well; I think we were all more relaxed, and I felt that we got lots done and I came away with some excellent action points. One was to blog a list of (in my opinion) the latest and greatest mosquito repellents, which may be of use to us on our adventure!
Here are a few that I have either used in the past, or have on excellent recommendation (and a couple of mystery guest appearances!)
Preventing Bites:
1) A product from ‘Avon’ called Skin So Soft & Fresh (used to be Woodland Fresh) Dry Oil Body Spray. It is regarded to be an effective insect repellent. Although it adsorbs in to the skin well, it has been suggested that the oily film it forms on the skin reduces insects' ability to actually land on you and bite. The spray also contains citronella. Used by the Royal Marines apparently! It costs about £5 for a 150ml bottle according to http://www.bushwear.co.uk/nostyles.php?ProductID=396903
I have seen it on e-bay for less but with P&P there is not much difference in cost.
2) Deet. It’s a lean mean mozzie fighting machine. I use 50% Deet and you can see them bouncing off you. It claims to be effective for 8 hours, although probably not advisable to use for weeks on end. The 100% version has been known to corrode clothing – very strong stuff! It costs about £7 for a spray bottle.
3) Jungle Formula. Also tried and tested from Scottish peaks to Cornish coves, and does the job. Not as strong as the Deet, costing around £8 for a spray bottle. Does not taste nice if you get it on your face!
And our mystery guest for this evening……
4) A wristband containing Deet and citronella, this is said to form a protective ‘halo’ from bites for up to 14 days. I like the sound of it, and would be willing to give them a go, for £6.99 for a pack of 4 at http://www.roamingfox.co.uk/Insect-Repellent-Wrist-Bands-pr-16231.html
In fact this site may prove useful for other travel gadget too!
Bite Aftercare:
1) A ‘Clicker’ device (Claire’s idea). Apparently when used on a mosquito bite, the clicker releases a small pulse of electricity. The low electrical current stops the bite itching and swelling, and it can be used as many times as necessary until it stops that scratch! Currently retailing at about £5.50 per clicker from Amazon.
2) Witch Hazel. This is a natural bite and sting relief that comes packaged as a ‘roll on’ from lifesystems http://www.lifesystems.co.uk/ retailing at about £5.50. I’ve used it after being bitten by the evil Scottish midges and it worked for me. You can use as much as you like, and it has no scent. You can also get it in gel form from boots, £1.99 for a small tube.
3) Tee Tree. I’ve read on the internet that rubbing tee tree oil onto bites has a similar effect to witch hazel
4) Good Old Anthesan Bite and Sting Cream. Can be effective if used straight away, before they get really itchy. It’s a cheaper alternative at £2.99 for a large tube and it certainly helps.
And a few mystery guests from the world of bite relief……
5) Banana Peel. Apparently you rub the inside of the peel on the bite (?!)
6) Nail polish – apply as soon as you are bitten
7) Rub a bar of dry or wet soap onto the bite
Any good? We shall have to wait and see!
Firing On All Cylinders Again
John blogs ...
We're delighted to welcome Kath Williams on board with the GSE team as our new reserve - with all the mixed emotions that come with taking up this position! Kath joined us Monday evening for our team session and fitted in very easily, which says something about her enthusiasm, team skills and confidence. She shared her interview presentation with us. A good start. Thanks and good luck Kath, with the ups and downs of taking on this role. :-)
We're delighted to welcome Kath Williams on board with the GSE team as our new reserve - with all the mixed emotions that come with taking up this position! Kath joined us Monday evening for our team session and fitted in very easily, which says something about her enthusiasm, team skills and confidence. She shared her interview presentation with us. A good start. Thanks and good luck Kath, with the ups and downs of taking on this role. :-)
Friday 29 October 2010
A Reflective Diary/Blog
John blogs ...
Emily sent through an attachment on writing reflective diaries/blogs which we'll chat through when we next get together. Thanks Emily :-) I've picked out the main elements below:
• Record/Review an experience;
(What happened? How did you feel? What did you do?)
• Formulate some conclusions;
(Why it happened. Why did you feel or react in that way?)
• Make a decision about what action to take.
(What have I learned from this experience and what am I going to do about it?)
Keeping the log will allow you to:
Did something go well?
• Then what did you learn from it?
• How can you build upon it?
Did something not go as you expected?
• Then exactly what happened?
• How can you overcome the difficulties and improve upon it?
The reflective diary/blog could be structured like this:
Date: Time:
What learning experience did you receive today?
What went well?
What didn’t go so well?
What action did you/will you take?
Emily sent through an attachment on writing reflective diaries/blogs which we'll chat through when we next get together. Thanks Emily :-) I've picked out the main elements below:
- being able to reflect upon your own learning and achievement.
- to learn how to become more effective
- to be in control of what you learn and how you learn
- the ability to reflect is an important skill
- based on your thoughts and reflections
- you need to make time to write
- it's a way of enhancing your learning experiences
• Record/Review an experience;
(What happened? How did you feel? What did you do?)
• Formulate some conclusions;
(Why it happened. Why did you feel or react in that way?)
• Make a decision about what action to take.
(What have I learned from this experience and what am I going to do about it?)
- Record your development over time in relation to your experiences;
- Recognise and trace how your academic development and personal growth interact and support each other;
- Develop your ability to engage in reflective practice and think critically about your development;
- Develop your self-awareness and empower you to change behavior to improve your performance as an individual and as a group member.
• Then what did you learn from it?
• How can you build upon it?
Did something not go as you expected?
• Then exactly what happened?
• How can you overcome the difficulties and improve upon it?
Date: Time:
What learning experience did you receive today?
What went well?
What didn’t go so well?
What action did you/will you take?
Wednesday 27 October 2010
Nice To Make Your Acquintance
John blogs ...
Received contact from Nadira Adamaly who is assisting Dr Suresh with this exchange, who sent this email with answers to our earlier questions:
Nice to make your acquaintance ... In addition to what Dr Suresh has advised you, you would need suntan/sunscreen lotion and mosquito repellant. The sun and mosquitoes here love the white unventured skin!
Since the places to visit are many and quite scattered, we need to confirm with hosting clubs about stay and program of activities, which will be finalised only by second - third week of December. We would then be able to mail same to you. Internet access is very easy within Colombo but may not be very possible in some areas like Sigiriya and Pollanaruwa depending on how interior you are located. Also, Multimedia projectors can be arranged at every meeting for your presentations and if you confirm you need that for every presentation, we will ensure that each hosting club arranges one when you visit their meetings to make presentations. Please note that your Conference presentation will vary slightly from your general one as the host clubs who have met you before the Conference would have already seen your presentation. You would need to include some of your experiences in Sri Lanka up to the Conference. Just so you are prepared for this ... We advise you not to travel too heavy as there is plenty of shopping to do here and lots of tokens you would be carrying back. Anything else you need to know, just ask.
Received contact from Nadira Adamaly who is assisting Dr Suresh with this exchange, who sent this email with answers to our earlier questions:
Nice to make your acquaintance ... In addition to what Dr Suresh has advised you, you would need suntan/sunscreen lotion and mosquito repellant. The sun and mosquitoes here love the white unventured skin!
Since the places to visit are many and quite scattered, we need to confirm with hosting clubs about stay and program of activities, which will be finalised only by second - third week of December. We would then be able to mail same to you. Internet access is very easy within Colombo but may not be very possible in some areas like Sigiriya and Pollanaruwa depending on how interior you are located. Also, Multimedia projectors can be arranged at every meeting for your presentations and if you confirm you need that for every presentation, we will ensure that each hosting club arranges one when you visit their meetings to make presentations. Please note that your Conference presentation will vary slightly from your general one as the host clubs who have met you before the Conference would have already seen your presentation. You would need to include some of your experiences in Sri Lanka up to the Conference. Just so you are prepared for this ... We advise you not to travel too heavy as there is plenty of shopping to do here and lots of tokens you would be carrying back. Anything else you need to know, just ask.
Friday 22 October 2010
Claire's First Blog
When I was asked by my editor if I would consider applying to take part in the Rotary Club's GSE programme in Sri Lanka I jumped at the chance - even before I was able to find out more details about it because it just seemed like an opportunity that could not be missed.
So, following on from a successful interview with Worcester Rotary Club I then went onto another interview in Gloucestershire where I then had to give my first ever (and now seemingly first of many) power point presentations to the interview panel, finding myself where I am today - preparing to go on a trip of a lifetime.
How our group was picked I will never know as everyone at the initial interview just seemed so driven and focused, so I think the whole team feel very honoured to be where we are and also very greatful to be given such an incredible opporunity.
Initial thoughts on the trip are that we have a lot to organise, a lot of jabs, a lot of getting to know each other but above all an experience that we all know is unique and we will never forget.
For my personal experience, I have a few goals that I want to achieve, both with my work and personal life. For work, I want to be able to document the trip using stories that I will try my best to send back to the newspaper that I work at as frequently as possible. This will range from how we are getting on, the offices and places I visit and also on the Rotary clubs in the country. This way everyone will be able to keep track of our progress and adventure. We also will do this through Facebook, Twitter and blogs. But I also want to document it using my photography and videography skills, which is a very exciting prospect for me.
I would like to try and visit some newspaper and media outlets in the county, visit areas that were affected by the Tsunami and also schools and find out more about the education system in Sri Lanka. I think this will not only be very interesting but also help me get perpective on my work and life in the UK, and also hopefully make some great friends and links along the way.
Personally there are a few other things I want to achieve. I have travelled in the past, but mainly on my own or partners. So to do this with a group will be a new experience but one I am sure I will cherish and enjoy. I am sure too that by us preparing and presenting ourselves to each of the Rotary Groups will at first be a challenge, as I am not that used to public speaking - more however of listening and taking notes - so this will be another mini goal to achieve.
So much to think about and organise but the prospect of what lies ahead for myself and the group - who already I think we are all bonding very well together - is so exciting.
So.... that was my first blog. I hope you enjoyed reading it. Please follow us Twitter and Facebook and keep logging into this blog to find out what we are all doing.
So, following on from a successful interview with Worcester Rotary Club I then went onto another interview in Gloucestershire where I then had to give my first ever (and now seemingly first of many) power point presentations to the interview panel, finding myself where I am today - preparing to go on a trip of a lifetime.
How our group was picked I will never know as everyone at the initial interview just seemed so driven and focused, so I think the whole team feel very honoured to be where we are and also very greatful to be given such an incredible opporunity.
Initial thoughts on the trip are that we have a lot to organise, a lot of jabs, a lot of getting to know each other but above all an experience that we all know is unique and we will never forget.
For my personal experience, I have a few goals that I want to achieve, both with my work and personal life. For work, I want to be able to document the trip using stories that I will try my best to send back to the newspaper that I work at as frequently as possible. This will range from how we are getting on, the offices and places I visit and also on the Rotary clubs in the country. This way everyone will be able to keep track of our progress and adventure. We also will do this through Facebook, Twitter and blogs. But I also want to document it using my photography and videography skills, which is a very exciting prospect for me.
I would like to try and visit some newspaper and media outlets in the county, visit areas that were affected by the Tsunami and also schools and find out more about the education system in Sri Lanka. I think this will not only be very interesting but also help me get perpective on my work and life in the UK, and also hopefully make some great friends and links along the way.
Personally there are a few other things I want to achieve. I have travelled in the past, but mainly on my own or partners. So to do this with a group will be a new experience but one I am sure I will cherish and enjoy. I am sure too that by us preparing and presenting ourselves to each of the Rotary Groups will at first be a challenge, as I am not that used to public speaking - more however of listening and taking notes - so this will be another mini goal to achieve.
So much to think about and organise but the prospect of what lies ahead for myself and the group - who already I think we are all bonding very well together - is so exciting.
So.... that was my first blog. I hope you enjoyed reading it. Please follow us Twitter and Facebook and keep logging into this blog to find out what we are all doing.
Update and Questions For Suresh
John blogs ...
I've just emailed Suresh at D3220 with our news and some questions.
I reported that our team had a very good first meeting together, full of ideas and enthusiasm for the exchange, and that they are busy getting their profiles uploaded on the website with photos-a-plenty. I'm finding it fascinating, the range of things that young people engage with these days.
Some of the team are keen to develop the design of the website over the next couple of weeks, so it may go through various iterations before we settle on a final form.
I also shared the news about Becky's withdrawal from the team.
As we would like to feel comfortably dressed to undertake both cultural and family activities and our Rotary meetings and presentations, I asked Suresh to provide detail of what the temperatures/climate will be like during our visit, and therefore appropriate dress codes for both formal and informal occasions with which we will be engaging. I want to scope what we'll need for team uniform.
I reminded him our team's vocational interests in Primary Education, Journalism/Media, Packaging, Occupational Therapy, and Conservation, and that we like to theme of 'Regeneration' which was shared with us in an earlier email. The team have purchased a variety of guide books and thus starting to become fascinated by the cultural heritage on Sri Lanka. They have expressed an enthusiasm for visiting the well-known sights of Sigiriya, Kandy, Polonnaruwa, Tea Country as well as less familiar temples and natural sights/National Parks. Part of our team-building activity will be to research various aspects of Sri Lanka - economy, politics, religion, tourism, family life etc - so we have a sound footing of which to build our understanding when we get to stay with our Rotarian host families. Hopefully Suresh is able to share some of District 3220's plans with us at an early stage to help our researches become even more focused.
Here in Britain, we are well plugged into the internet and social networking sites. Some think this is a good thing, whilst others are less enthusiastic. I'm having an interesting conversation with those in the team who vary widely in their use of these forms of communication. This led me to ask Suresh about how easy it will be to access the internet in Sri Lanka and also whether we will have access to data-projectors when delivering our presentations at Rotary Clubs. We're more than happy to improvise but it would be helpful to know what we can typically expect to be working with.
I finished my email with an invite to Suresh to contact me through Skype - something my wife and I used on a daily basis when we were in Australia.
... and Su has posted her first comment.
I've just emailed Suresh at D3220 with our news and some questions.
I reported that our team had a very good first meeting together, full of ideas and enthusiasm for the exchange, and that they are busy getting their profiles uploaded on the website with photos-a-plenty. I'm finding it fascinating, the range of things that young people engage with these days.
Some of the team are keen to develop the design of the website over the next couple of weeks, so it may go through various iterations before we settle on a final form.
I also shared the news about Becky's withdrawal from the team.
As we would like to feel comfortably dressed to undertake both cultural and family activities and our Rotary meetings and presentations, I asked Suresh to provide detail of what the temperatures/climate will be like during our visit, and therefore appropriate dress codes for both formal and informal occasions with which we will be engaging. I want to scope what we'll need for team uniform.
I reminded him our team's vocational interests in Primary Education, Journalism/Media, Packaging, Occupational Therapy, and Conservation, and that we like to theme of 'Regeneration' which was shared with us in an earlier email. The team have purchased a variety of guide books and thus starting to become fascinated by the cultural heritage on Sri Lanka. They have expressed an enthusiasm for visiting the well-known sights of Sigiriya, Kandy, Polonnaruwa, Tea Country as well as less familiar temples and natural sights/National Parks. Part of our team-building activity will be to research various aspects of Sri Lanka - economy, politics, religion, tourism, family life etc - so we have a sound footing of which to build our understanding when we get to stay with our Rotarian host families. Hopefully Suresh is able to share some of District 3220's plans with us at an early stage to help our researches become even more focused.
Here in Britain, we are well plugged into the internet and social networking sites. Some think this is a good thing, whilst others are less enthusiastic. I'm having an interesting conversation with those in the team who vary widely in their use of these forms of communication. This led me to ask Suresh about how easy it will be to access the internet in Sri Lanka and also whether we will have access to data-projectors when delivering our presentations at Rotary Clubs. We're more than happy to improvise but it would be helpful to know what we can typically expect to be working with.
I finished my email with an invite to Suresh to contact me through Skype - something my wife and I used on a daily basis when we were in Australia.
... and Su has posted her first comment.
Thursday 21 October 2010
Becky Bows Out
John blogs ...
I've just returned from meeting with Becky to chat through her decision to withdraw from our GSE team. :(
After sleepless nights, she has decided that work pressures and commitments alongside the uncertainty of being 'team reserve' makes it impossible for her to continue. The team are saddened by this news but also understanding of the need to balance work and personal goals in today's challenging climate.
We wish Becky well, and hope that this engagement with Rotary - albeit brief - won't be her last.
I'm gonna cheer myself up by watching The Matrix DVD with the volume turned up very loud!
I've just returned from meeting with Becky to chat through her decision to withdraw from our GSE team. :(
After sleepless nights, she has decided that work pressures and commitments alongside the uncertainty of being 'team reserve' makes it impossible for her to continue. The team are saddened by this news but also understanding of the need to balance work and personal goals in today's challenging climate.
We wish Becky well, and hope that this engagement with Rotary - albeit brief - won't be her last.
I'm gonna cheer myself up by watching The Matrix DVD with the volume turned up very loud!
Wednesday 20 October 2010
Team Meeting 1 Actions
I must say that it is quite difficult knowing how and what to write on this blog ... something I hope will become a lot easier as time goes by!
Firstly, I would like to say how nice it was to meet everyone in a non-formal way on Monday evening, I had a really good time getting to know everyone a little bit better. John and Su made us all feel very welcome in their lovely home and there were quite a few laughs during the two and a half hours.
I was the scribe for the meeting and I hope I was able to capture all the discussions we had as there was a lot to talk about! I have e-mailed the minutes to the team and will also add them onto this blog too for others to see what we discussed.
I'm looking forward to the next meeting so that we can talk more about plans and what the future will bring!! :)
Emily
Firstly, I would like to say how nice it was to meet everyone in a non-formal way on Monday evening, I had a really good time getting to know everyone a little bit better. John and Su made us all feel very welcome in their lovely home and there were quite a few laughs during the two and a half hours.
I was the scribe for the meeting and I hope I was able to capture all the discussions we had as there was a lot to talk about! I have e-mailed the minutes to the team and will also add them onto this blog too for others to see what we discussed.
I'm looking forward to the next meeting so that we can talk more about plans and what the future will bring!! :)
Emily
Minutes from the team meeting (first one!) 18/10/10
- Introductions – we all introduced ourselves and were very happy to be together to discuss what is ahead of us!!
- Discussion around rules - which we agreed we would add along the way. We decided that the main rules would be to communicate with each other, help each other and to be respectful and honest – especially if having an ‘off’ day.
- Discussion around the selection process. Becky and Clare stated that they had interviews in Worcester before hand and thought it would have been helpful to have a little bit more information on 1) What it is all about 2) How many spaces were available 3) The process.
- John said that he thought it was a good idea to meet up with other sponsoring clubs if we hadn’t already done so. Clare said that she had done this today J
- Picking the team – John talked about the selection process and said how difficult It was to choose the members, however said he thought the panel had chosen well and is happy to have us all on board.
- Feedback – Members were hoping to receive feedback from the interview and John stated that it was good to feedback and reflect on ourselves and how we felt about how we did.
- There was a discussion around Blogs and John asked everybody to write a Blog in order to get used to it and get our site up and running. All members agreed they would give this a go!
- Discussion around getting insurance and medical certificates for the end of November – John stating that we all need to start the ball rolling on these.
- John introduced the Storming, Norming, Forming, and Performing model which has been based on and established through teamwork. The Storming will be how are going to work together and get through to the Norming. The Norming will involve understanding and respecting each other - which will be the Forming of the group. The Norming will then hopefully lead to Performing. Performing is key – and we don’t have much time!!
- We then had a discussion around Facebook, Twitter and other networking sights. Jenny said she thought it would be good to set up a Facebook page together and Clare thinks Twitter would be a good site – there was limited knowledge around Twitter so we need to explore this option. Emily and Jenny said that the D1100 page may be in need of some TLC to make it more attractive to viewers, therefore Emily and Becky said they would try and persuade their other halves to help out!!
- Presentations. We all did our interview presentations in front of each other ... all were great and very different!
- After the presentations we had run out of time. Therefore a few action points were agreed.
- For all to Blog and share.
- Visit local Rotary clubs
- To all write up personal statements and share on our page – no more than 150 words.
- Emily to write up the minutes within 4 days.
- Emily and Becky to think about updating the website
- Clare to think about how we can publicise our trip and the Rotary.
Technology comes stalking upon the (near) youth of today ...
Despite being the youngest of the team-members (only just and without giving any ages of any team members away ...), the modern social network trends have passed me by. In fact that is wrong, they haven't passed me by - instead I have steadfastly refused to join the world of Facebook and associated mediums. Somehow it has been something that I haven't wanted to join for reasons I never have been able cleary explain, possibly it could be that I work on and with computers on a daily basis (I know everbody does nowadays, but I need some sort of defence!). However, what is evident so far is that this trip will be planned and recorded via the internet - so through the help of/utter dependance on my teamates I am going to have become far more techno-literate.
So by visiting a country where only 3.7% of the populous are regular web users compared to 66% of the UK populous (according to the CIA at least) I may become a great online presence, time will tell.
That is my blogging door opened, a fraction at least, next up Facebook, then Twitter, then message boards, then who knows?
Rich.
So by visiting a country where only 3.7% of the populous are regular web users compared to 66% of the UK populous (according to the CIA at least) I may become a great online presence, time will tell.
That is my blogging door opened, a fraction at least, next up Facebook, then Twitter, then message boards, then who knows?
Rich.
Tuesday 19 October 2010
Our first team meeting
Jenny blogs ...
Just a quick update to follow John's meeting blog - it was great to get together with everyone last night and learn a little bit more about each other, it is all becoming very real now and I'm looking forward to our next meeting on 1st November, and getting our social media up and running! Fingers crossed the photos that Claire took all come out well, and a big thank-you to Emily who kindly drove me all across Bristol after the meeting!
Just a quick update to follow John's meeting blog - it was great to get together with everyone last night and learn a little bit more about each other, it is all becoming very real now and I'm looking forward to our next meeting on 1st November, and getting our social media up and running! Fingers crossed the photos that Claire took all come out well, and a big thank-you to Emily who kindly drove me all across Bristol after the meeting!
Jenny's First Blog
Jenny writes ...
My first blog on this amazing adventure, I can’t quite believe it is happening; well done to everyone who got a place! I first found out about the project through a friend of my mum who is a Rotarian in Dorset. He thought of me for the project as he knew I had very much enjoyed studying Geography at university, and love travelling and languages. The first thing I thought when I heard about the exchange was ‘This is an incredible opportunity, and has come at such a great time for me’. I work for English Heritage and have my heart set on building a career with the organisation, and this could be the big break that I have been waiting for to show my dedication, enthusiasm and gain much that coveted first real ‘practical experience’ in my chosen field; conservation and land management.
The selection process was well thought out, there were forms to fill in and a short essay to write, although I did not feel like this was too much to expect from us as potential team members. The all day interview was a great idea, as it gave us all a chance to meet the people involved from Rotary, and prospective team members. As Emily said the atmosphere was rather tense as we waited for our individual interviews, but this was just a sign of how much we all wanted a place! I think my interview went well, although giving the presentation was nerve-wracking as I did not really know what John, Jill, Garth and Martin were looking for, but I had been practising all week and gave it my best shot and tried to enjoy it through the nerves.
I was completely shocked to get a call from John on Sunday evening to say I had made the team; the competition was so fierce; everyone at interview was fantastic, and as I sat on the train making my way home at the end of the day I couldn’t let myself believe I might actually be in with a chance. John left me a voicemail to say that I had been invited to join the team, and I called him back straight away, I just had to check it was true; I was so overjoyed I was in disbelief! The rest of my evening was lost as I spent it on the phone to my family, telling them all about the day and what was to come. I have never travelled outside Europe, apart from a trip to Florida when I was 16, so this will be a totally new challenge, and I can’t wait!
The selection process was well thought out, there were forms to fill in and a short essay to write, although I did not feel like this was too much to expect from us as potential team members. The all day interview was a great idea, as it gave us all a chance to meet the people involved from Rotary, and prospective team members. As Emily said the atmosphere was rather tense as we waited for our individual interviews, but this was just a sign of how much we all wanted a place! I think my interview went well, although giving the presentation was nerve-wracking as I did not really know what John, Jill, Garth and Martin were looking for, but I had been practising all week and gave it my best shot and tried to enjoy it through the nerves.
I was completely shocked to get a call from John on Sunday evening to say I had made the team; the competition was so fierce; everyone at interview was fantastic, and as I sat on the train making my way home at the end of the day I couldn’t let myself believe I might actually be in with a chance. John left me a voicemail to say that I had been invited to join the team, and I called him back straight away, I just had to check it was true; I was so overjoyed I was in disbelief! The rest of my evening was lost as I spent it on the phone to my family, telling them all about the day and what was to come. I have never travelled outside Europe, apart from a trip to Florida when I was 16, so this will be a totally new challenge, and I can’t wait!
Getting To Know You
John blogs ...
A promising first meeting of the team which bodes well for the future. Thanks to everyone for their positive contributions last evening. Emily agreed to scribe and email notes by Friday, there was much excitement around revising/adding to this website which is all about continuous improvement - great! The group shared their interview presentation as an introduction to each other.
We've agreed that the programme of 5x2 hour plus 1x1 hour wrap up series of team Building sessions will work but we'll have to review as we go along. Of course, its success depends on each member pulling their weight, achieving their individual goals, and contributing to team outcomes.
I've sent a group email with some immediate actions on my part following on from last night ...
1) Revised the blog so that we each have an individual page for our biog and photos,
and asked that they complete their page, keeping the description to less than 150 words, making it engaging for the reader/host Rotary families.
2) Sent contact database for updating our details
3) I attached a revised GSE Team Sessions programme to guide us and asked for the team to reflect on whether it meets our needs
4) I attached the latest F&CO advice for travelling in Sri Lanka
5) Recommended vaccinations list for visiting Sri Lanka
6) Observe how the Forming/Storming/Norming/Performing model operates in real life
7) Confirming our next meeting in November 1st at 7.00pm at my home
I'm looking forward to seeing progress with revisions/additions to our website and to exploring the possibilities of Facebook/Twitter. I really do want to know what value they add - if these youngsters can't convince me then there's no hope - I'll be lost forever.
A promising first meeting of the team which bodes well for the future. Thanks to everyone for their positive contributions last evening. Emily agreed to scribe and email notes by Friday, there was much excitement around revising/adding to this website which is all about continuous improvement - great! The group shared their interview presentation as an introduction to each other.
We've agreed that the programme of 5x2 hour plus 1x1 hour wrap up series of team Building sessions will work but we'll have to review as we go along. Of course, its success depends on each member pulling their weight, achieving their individual goals, and contributing to team outcomes.
I've sent a group email with some immediate actions on my part following on from last night ...
1) Revised the blog so that we each have an individual page for our biog and photos,
and asked that they complete their page, keeping the description to less than 150 words, making it engaging for the reader/host Rotary families.
2) Sent contact database for updating our details
3) I attached a revised GSE Team Sessions programme to guide us and asked for the team to reflect on whether it meets our needs
4) I attached the latest F&CO advice for travelling in Sri Lanka
5) Recommended vaccinations list for visiting Sri Lanka
6) Observe how the Forming/Storming/Norming/Performing model operates in real life
7) Confirming our next meeting in November 1st at 7.00pm at my home
I'm looking forward to seeing progress with revisions/additions to our website and to exploring the possibilities of Facebook/Twitter. I really do want to know what value they add - if these youngsters can't convince me then there's no hope - I'll be lost forever.
Wednesday 13 October 2010
Bec's first post
Well, here goes! Despite being a journalist for nearly seven years and now working in a communications role, I'm ashamed to say I've never written a blog before!
So, John wants us to reflect on the selection process and immediate reactions to being chosen to be part of the GSE team heading out to Sri Lanka next year...
Like any interview process, the selection process evoked a mix of feelings and emotions - I was unsure about what needed to be included in the initial essay of intent, I was nervous about attending the first interview with the Worcester Rotary members, I was proud at getting through the first hurdle, and I was downright terrified when I discovered I'd have to do a presentation at the final selection day! Most of all though, the overwhelming emotion has been excitement about the final 'prize' - a month in Sri Lanka learning about a new culture.
I've been chosen as team reserve, so that in itself has prompted a whole new range of emotions. On the one hand, I want to give the team building process my all and get to know all of the other team members who have been chosen. I managed to speak to John, Rich, Jenny and Emily on the day and first impressions were really good! Everyone seems lovely! I've known Claire for a few years as we used to work together on the Worcester News so I'm especially chuffed that she's made the team!
On the other hand, I'm almost scared to get too involved for fear of disappointment on January 29 when the plane takes off without me! Maybe I'll sneak into someone's luggage?!
Whatever happens, the next few weeks in themselves are an opportunity to learn, make new friends, get braver (and better) at making presentations (!) and be part of something really exciting.
Looking forward to seeing you all on Monday!
So, John wants us to reflect on the selection process and immediate reactions to being chosen to be part of the GSE team heading out to Sri Lanka next year...
Like any interview process, the selection process evoked a mix of feelings and emotions - I was unsure about what needed to be included in the initial essay of intent, I was nervous about attending the first interview with the Worcester Rotary members, I was proud at getting through the first hurdle, and I was downright terrified when I discovered I'd have to do a presentation at the final selection day! Most of all though, the overwhelming emotion has been excitement about the final 'prize' - a month in Sri Lanka learning about a new culture.
I've been chosen as team reserve, so that in itself has prompted a whole new range of emotions. On the one hand, I want to give the team building process my all and get to know all of the other team members who have been chosen. I managed to speak to John, Rich, Jenny and Emily on the day and first impressions were really good! Everyone seems lovely! I've known Claire for a few years as we used to work together on the Worcester News so I'm especially chuffed that she's made the team!
On the other hand, I'm almost scared to get too involved for fear of disappointment on January 29 when the plane takes off without me! Maybe I'll sneak into someone's luggage?!
Whatever happens, the next few weeks in themselves are an opportunity to learn, make new friends, get braver (and better) at making presentations (!) and be part of something really exciting.
Looking forward to seeing you all on Monday!
Tuesday 12 October 2010
Emily's first blog! :)
Emily blog.........
Well, here I am, using the 2011 Sri Lanka GSE blog! I can't explain how happy I am to be part of this team.
John has asked us to do a brief reflective blog entry about the selection process and my immediate reaction to being notified that I was successful ... so here goes ...
Selection process - Well I must be honest and say that I don't usually get as nervous as I did on Sunday. I was shaking. I am sure people could see my heart coming out of my chest and I was so excited about the prospect of becoming a member that I was worried I was 'waffling' all the time :)
When John was doing his presentation about his interests of travel, people, music etc, all I kept thinking was "me too". I was just praying that I wouldn't mess up my presentation and that I would make a good impression on John, Martin, Jill and Garth ...
I can't think of anything that needed improving on the day, as it seemed nicely relaxed (even if I wasn't), not too slow paced (or fast) and I thought we were made to feel very welcome ... the food was really good too.
Immediate reaction to being told I was successful - Well, during the Sunday evening, I couldn't relax because I knew the e-mail was going to my work e-mail address that I can't access at home ... It was so frustrating knowing that the answer could be in my Inbox!! Little did I know that John had rang my home phone and left me a message ... I didn't get home until after this call and I didn't check my answering machine as I wasn't expecting a call and I don't usually have messages ... silly me.
So after a sleepless night, I rushed to work to find out the answer ... when I read that I had been selected, I think I may have shouted (or screamed) to my senior and my colleague, who came rushing over to give me a cuddle and say congratulations!! We jumped around a few times, chatted about it for a while and I didn't stop smiling all day!!! :)
Well, I think that is enough reading for you all, sorry if I waffled yet again :)
Looking forward to seeing you all again next week.
Emily
Well, here I am, using the 2011 Sri Lanka GSE blog! I can't explain how happy I am to be part of this team.
John has asked us to do a brief reflective blog entry about the selection process and my immediate reaction to being notified that I was successful ... so here goes ...
Selection process - Well I must be honest and say that I don't usually get as nervous as I did on Sunday. I was shaking. I am sure people could see my heart coming out of my chest and I was so excited about the prospect of becoming a member that I was worried I was 'waffling' all the time :)
When John was doing his presentation about his interests of travel, people, music etc, all I kept thinking was "me too". I was just praying that I wouldn't mess up my presentation and that I would make a good impression on John, Martin, Jill and Garth ...
I can't think of anything that needed improving on the day, as it seemed nicely relaxed (even if I wasn't), not too slow paced (or fast) and I thought we were made to feel very welcome ... the food was really good too.
Immediate reaction to being told I was successful - Well, during the Sunday evening, I couldn't relax because I knew the e-mail was going to my work e-mail address that I can't access at home ... It was so frustrating knowing that the answer could be in my Inbox!! Little did I know that John had rang my home phone and left me a message ... I didn't get home until after this call and I didn't check my answering machine as I wasn't expecting a call and I don't usually have messages ... silly me.
So after a sleepless night, I rushed to work to find out the answer ... when I read that I had been selected, I think I may have shouted (or screamed) to my senior and my colleague, who came rushing over to give me a cuddle and say congratulations!! We jumped around a few times, chatted about it for a while and I didn't stop smiling all day!!! :)
Well, I think that is enough reading for you all, sorry if I waffled yet again :)
Looking forward to seeing you all again next week.
Emily
Monday 11 October 2010
He's Got A Little List
John blogs ...
A little list for us to think about to enhance some of the presentations which we will be sharing with each other when we next meet.
1) A confident start and finish with big smile and plenty of eye-contact. Try and pull everyone in the audience into your world. Practice in front of a mirror or a supportive friend.
2) A picture is worth a thousand words ...
3) The presentation is both a prompt for the presenter, and an additional point of interest for the viewer
4) Keep to common fonts sizes and keep animation effects to a minimum unless requiring high impact
5) Don't read from a script - add reminder phrases onto your slide, or have bullet-pointed cue cards.
6) I've found that a font size of 20 is about the smallest that can be read.
7) People love a laugh (and so warm to the presenter) - so an amusing anecdote, photo, cartoon to illustrate a point can be strategically placed in the presentation.
8) Don't read verbatim from the slide.
Enjoy :-)
A little list for us to think about to enhance some of the presentations which we will be sharing with each other when we next meet.
1) A confident start and finish with big smile and plenty of eye-contact. Try and pull everyone in the audience into your world. Practice in front of a mirror or a supportive friend.
2) A picture is worth a thousand words ...
3) The presentation is both a prompt for the presenter, and an additional point of interest for the viewer
4) Keep to common fonts sizes and keep animation effects to a minimum unless requiring high impact
5) Don't read from a script - add reminder phrases onto your slide, or have bullet-pointed cue cards.
6) I've found that a font size of 20 is about the smallest that can be read.
7) People love a laugh (and so warm to the presenter) - so an amusing anecdote, photo, cartoon to illustrate a point can be strategically placed in the presentation.
8) Don't read verbatim from the slide.
Enjoy :-)
Welcome, The Team
John blogs ...
Congratulations to all our applicants for making our decisions so difficult! An excellent group of young people from which to choose. Many thanks to the selection panel for their insight and experience which was brought to bear in getting our team to first base.
Our full team comprises:
I've offered dates for evening meetings and asked for speedy replies and asked that team members bring their usual form(s) of capturing information/reflections, be it on paper or electronically, (mobiles, laptops, notebooks) as there'll be much to discuss and make notes on as we build the team and research different aspects of Sri Lanka. Also to bring their interview presentation about why they'd make an excellent team member etc, and be prepared to share this with the group.
I've also asked that between now and our first meeting that they:
Congratulations to all our applicants for making our decisions so difficult! An excellent group of young people from which to choose. Many thanks to the selection panel for their insight and experience which was brought to bear in getting our team to first base.
Our full team comprises:
- John Mills (Team Leader) Educational Leadership and Learning Consultant
- Becky Bourne (Reserve) Head of Communications
- Richard Foley Sales and Packaging Representative
- Claire Fry Senior Newspaper Reporter
- Emily Palmer Occupational Therapist
- Jenny Simmonds Administrator with English Heritage
I've offered dates for evening meetings and asked for speedy replies and asked that team members bring their usual form(s) of capturing information/reflections, be it on paper or electronically, (mobiles, laptops, notebooks) as there'll be much to discuss and make notes on as we build the team and research different aspects of Sri Lanka. Also to bring their interview presentation about why they'd make an excellent team member etc, and be prepared to share this with the group.
I've also asked that between now and our first meeting that they:
- explore this blog http://d1100gse2011.blogspot.com - and bring any notes/ideas on how it can be streamlined/improved.
- write a brief reflective blog entry on two aspects a) the selection process they went through and what went well/what might be improved, and b) their immediate reactions to being notified they'd been successful.
- prepare a brief piece/biography about themselves along the lines that I've already created under the Team Page of the blog and bring along some suitable (low resolution) photos in electronic form of themselves at work and play, which will go well with the biography - or upload them to the blog.
Team Member Interview Questions
I hope this doesn't bring back too many bad memories for our candidates, but for the record, here are our team member interview questions and criteria/what we were looking for. Variations on the questions were encouraged as long as remaining in the same territory, as was the opportunity to ask secondary questions if more information was needed from the candidate.
How did you feel your presentation went? Is there anything you’d do differently next time?
• Engagement with audience
• Clear structure
• Vocal clarity/variation
• Effective use of resources
What do you understand of the time and financial commitments that GSE requires? (Clarification should be provided). On the basis of what you know, can we take it that you, your employers and your family understand the demands of GSE, and are prepared to accept these if you are selected?
• Done their research?
• Aware and reflective of GSE demands
What do you think you will gain personally, for your employer, and the community at large?
• Reflective of possible impact of GSE experience
• Preparedness to share experience/learning upon their return
What is your knowledge of Rotary in your sponsor Club, District 1100 and World-wide?
• Have they engaged with their local club already?
• Any plans to engage?
• Awareness of what Rotary is and does
What would you expect to be doing each day during the GSE visit?
• This is not a holiday
• Representing District and DG
• Possible long hours, plenty of travelling
• Have they done their research?
How would you cope with accommodation or travel arrangements which may be of a lower standard than you might be expecting?
• Resilience
• Flexibility
• Dealing with the unexpected
What experience do you have of working as part of a team and with other people from different professions?
• Understanding of effective teamwork/leadership
• Working together to the greater benefit of the team
• Moving in and out of leadership, creating space for others to achieve
• Approaches to conflict resolution, if appropriate
Is there anything else you wish to say or any questions you have for us?
(n.b. I'm pleased to note that many candidates said that the morning session had answered many of their questions)
How did you feel your presentation went? Is there anything you’d do differently next time?
• Engagement with audience
• Clear structure
• Vocal clarity/variation
• Effective use of resources
What do you understand of the time and financial commitments that GSE requires? (Clarification should be provided). On the basis of what you know, can we take it that you, your employers and your family understand the demands of GSE, and are prepared to accept these if you are selected?
• Done their research?
• Aware and reflective of GSE demands
What do you think you will gain personally, for your employer, and the community at large?
• Reflective of possible impact of GSE experience
• Preparedness to share experience/learning upon their return
What is your knowledge of Rotary in your sponsor Club, District 1100 and World-wide?
• Have they engaged with their local club already?
• Any plans to engage?
• Awareness of what Rotary is and does
What would you expect to be doing each day during the GSE visit?
• This is not a holiday
• Representing District and DG
• Possible long hours, plenty of travelling
• Have they done their research?
How would you cope with accommodation or travel arrangements which may be of a lower standard than you might be expecting?
• Resilience
• Flexibility
• Dealing with the unexpected
What experience do you have of working as part of a team and with other people from different professions?
• Understanding of effective teamwork/leadership
• Working together to the greater benefit of the team
• Moving in and out of leadership, creating space for others to achieve
• Approaches to conflict resolution, if appropriate
Is there anything else you wish to say or any questions you have for us?
(n.b. I'm pleased to note that many candidates said that the morning session had answered many of their questions)
Sunday 10 October 2010
Exceeding Expectations
John blogs ...
A great day - for the panel, and hopefully for all the applicants, even those who will be disappointed at not being selected. A short blog entry as I'm very tired and in need of a glass of red. So, in brief, we've five wonderful, engaging, thoughtful and energetic people (including our reserve) who will become the GSE team to Sri Lanka.
I'm very proud to be leading them in their adventures, and reminded, yet again, of the responsibility of meeting the high expectations of this exchange. Fabulous outcome today - now the real work begins.
A great day - for the panel, and hopefully for all the applicants, even those who will be disappointed at not being selected. A short blog entry as I'm very tired and in need of a glass of red. So, in brief, we've five wonderful, engaging, thoughtful and energetic people (including our reserve) who will become the GSE team to Sri Lanka.
I'm very proud to be leading them in their adventures, and reminded, yet again, of the responsibility of meeting the high expectations of this exchange. Fabulous outcome today - now the real work begins.
Saturday 9 October 2010
What Will Tomorrow Bring?
John blogs ...
So, how do you choose from such a strong field of applicants?
I'm feeling a mix of apprehension ...
Have we got the best 'shortlist possible?';
Have we done all we can to enable candidates to shine?
Will there be enough food?
Will my presentation hit the mark?
... and excitement at being able to look at the whites of their eyes and begin building the team and the project.
All will be revealed in a few hours time :-) Looking forward to the day
So, how do you choose from such a strong field of applicants?
I'm feeling a mix of apprehension ...
Have we got the best 'shortlist possible?';
Have we done all we can to enable candidates to shine?
Will there be enough food?
Will my presentation hit the mark?
... and excitement at being able to look at the whites of their eyes and begin building the team and the project.
All will be revealed in a few hours time :-) Looking forward to the day
Final Prep for Team Member Interviews
John blogs ...
Shortlisted to 9 applicants - Garth and I agree it's a strong field which is very pleasing.
Jill (District 1100 Foundation Chair) and Martin (District Governor Elect) have been in email contact with suggestions and say they're looking forward to busy day. Too true - it's going to be pretty full-on for the selection panel!
Venue and refreshments organised, questions sorted and allocated to panel who also have a criteria and recording sheet.
Programme starts at 11.00 with welcome and refreshments
11.15 Introduction to the GSE programme with D1100 and D3220
11.30 Introduction to RI and Foundation
11.45 Input from previous GSE team member - what life was like on a GSE exchange
12.00 Introduction to myself as team leader, Sri Lanka, team building expectations
12.15 Taking questions from the floor
12.30 Light lunch
1.20 Formal interviews lasting 20 minutes each to include 5 minute presentation entitled 'Why I would make an excellent team member for GSE to Sri Lanka'.
We're hoping that the morning's presentations will help set the context of the GSE and allow questions to be answered in a more informal environment than in the afternoon's formal interview situation. We'll see.
Shortlisted to 9 applicants - Garth and I agree it's a strong field which is very pleasing.
Jill (District 1100 Foundation Chair) and Martin (District Governor Elect) have been in email contact with suggestions and say they're looking forward to busy day. Too true - it's going to be pretty full-on for the selection panel!
Venue and refreshments organised, questions sorted and allocated to panel who also have a criteria and recording sheet.
Programme starts at 11.00 with welcome and refreshments
11.15 Introduction to the GSE programme with D1100 and D3220
11.30 Introduction to RI and Foundation
11.45 Input from previous GSE team member - what life was like on a GSE exchange
12.00 Introduction to myself as team leader, Sri Lanka, team building expectations
12.15 Taking questions from the floor
12.30 Light lunch
1.20 Formal interviews lasting 20 minutes each to include 5 minute presentation entitled 'Why I would make an excellent team member for GSE to Sri Lanka'.
We're hoping that the morning's presentations will help set the context of the GSE and allow questions to be answered in a more informal environment than in the afternoon's formal interview situation. We'll see.
Saturday 2 October 2010
Regeneration - Variations on a Theme
Suresh (Garth's equivalent) in Sri Lanka emailed with useful info about the GSE. The overall theme is likely to be around 'Regeneration' as there has been much needed in Sri Lanka following the tsunami of 2004. This theme will help provide focus for the team when researching their vocational area and also to help guide local Rotary Clubs that will be hosting us. This promises to offer many valuable opportunities to observe and share growth and 'fresh start' activities.
Saturday 25 September 2010
Sorting The Wheat From The Chaff
14 applicants - needed to weed a few out.
Wanted to create a team of 4 members plus 1 reserve in case someone has to pull out prior to the exchange - I'm not allowed to. It'll be pretty tough on whoever makes the reserve place, so we'll need to make the team-building expereinces of value to everyone.
After long deliberation we got down to 9 applicants to invite to the selection day, and we divied up the jobs needed to organise this event.
Some of the reasons we excluded some but not others were:
Wanted to create a team of 4 members plus 1 reserve in case someone has to pull out prior to the exchange - I'm not allowed to. It'll be pretty tough on whoever makes the reserve place, so we'll need to make the team-building expereinces of value to everyone.
After long deliberation we got down to 9 applicants to invite to the selection day, and we divied up the jobs needed to organise this event.
Some of the reasons we excluded some but not others were:
- Lack of basic information about work history
- Apparent focus on self rather than making a difference to others
- Lack of awareness of Rotary
Sunday 19 September 2010
Team Member Interviews Shaping Up Nicely
We're very pleased to have received 14 applications for Team Members from across the district. Need to do an initial sort before emailing invitations to attend interview. Interview venue and refreshments booked for October 10th. Need to hone our format, tasks and questions for the day.
Thursday 9 September 2010
Clarifying Roles and Responsibilities
Very informative meeting with Garth yesterday, covering much useful ground and detailing actions for this next phase - recruiting high quality Team Members and liaising with Suresh - District 3220 GSE Coordinator - in Sri Lanka.
Reminder that closing date for applications is September 17th.
We are planning for interviews to be held on October 10th - times and venue still to be confirmed.
Outline programme as follows:
11.00 Welcome, introductions and overview of District 1100's GSE expectations for the Team Leader and Team Members
A light lunch will be provided
1.15 Formal interviews lasting up to 20 minutes begin, to include a 5 minute presentation by candidates along the lines of 'Give a 5 minute presentation about yourself as if to Rotarians in Sri Lanka.' Computer and data projector are available if required.
n.b. all the above is subject to confirmation, Candidates will receive full details of the day well in advance.
District 1100 Rotarians - please encourage any potential applicants to look at this website
Potential applicants - read the Team Handbook for Team Member criteria.
Reminder that closing date for applications is September 17th.
We are planning for interviews to be held on October 10th - times and venue still to be confirmed.
Outline programme as follows:
11.00 Welcome, introductions and overview of District 1100's GSE expectations for the Team Leader and Team Members
A light lunch will be provided
1.15 Formal interviews lasting up to 20 minutes begin, to include a 5 minute presentation by candidates along the lines of 'Give a 5 minute presentation about yourself as if to Rotarians in Sri Lanka.' Computer and data projector are available if required.
n.b. all the above is subject to confirmation, Candidates will receive full details of the day well in advance.
District 1100 Rotarians - please encourage any potential applicants to look at this website
Potential applicants - read the Team Handbook for Team Member criteria.
Monday 6 September 2010
Website/Blog Nearly Ready For The Public
Looking forward to the team members bringing their skills and ideas to bear on how we're going to keep this website fresh and engaging. Applications close September 17th - will publish interview dates once they've been agreed.
Want to get publicitiy going to recruit team members - so date there are 7 applications/expressions of interest but we'd ideally like double that number.
Some more finessing with setting up this website/blog. After several tests and trials managed to move it forwards well. Easy tools to use with Blogger - and becoming more confident each time I come to it.
Another smiley face :-)
Want to get publicitiy going to recruit team members - so date there are 7 applications/expressions of interest but we'd ideally like double that number.
Some more finessing with setting up this website/blog. After several tests and trials managed to move it forwards well. Easy tools to use with Blogger - and becoming more confident each time I come to it.
Another smiley face :-)
Saturday 4 September 2010
Criteria For Team Members
Click here for Introductory Flier about GSE
In case we get this blog publicised to the world of Rotary soon, and there are prospective team members seeking information in advance of the application deadline of September 17th here's a few starters for 10 ...
Aspiring GSE Team Members must be:
Applicants are advised to familiarise themselves with the GSE Team Members handbook which can be downloaded as a pdf
Once application forms are completed and signed they should be sent to Garth Raymer
Good luck :-)
In case we get this blog publicised to the world of Rotary soon, and there are prospective team members seeking information in advance of the application deadline of September 17th here's a few starters for 10 ...
Aspiring GSE Team Members must be:
- Aged between 25-35 and be in employment
- Able to take one month off from work
- Able to get travel insurance to meet RI requirements
- Fully supported by your manager/team leader at work
- Willing to fully engage in orientation and team building activities prior to the exchange itself (12 hours or more)
- Prepared to deliver at least 5 presentations to District 1100 Rotary Clubs and at District Conference April 8th-10th 2011
Applicants are advised to familiarise themselves with the GSE Team Members handbook which can be downloaded as a pdf
Once application forms are completed and signed they should be sent to Garth Raymer
Good luck :-)
Friday 3 September 2010
Run, Rabbit, Run!
now it starts to get serious - the planning and delivery of a successful GSE. This includes editing this blog from a few draft headlines into something real and alive - something useful and interesting for:
- My wife, Su, who is wondering where she will go on holiday whilst I'm leading this exchange
- Aspiring team leaders of future GSE teams
- Potential GSE team members
- Previous, current, and future GSE teams across the globe (contributing to World Peace and Understanding)
- Fellow Rotarians and Rotary Clubs which we will meet during our stay in District 3220 Sri Lanka
Wednesday 18 August 2010
Right Chuffed, I Am
 |
| John Mills: Team Leader |
1) Need to formally accept the job
2) Inform my Club President (and others in the Club)
3) Quick reflection on reasons for success go something like this:
- Did plenty of research
- Prepared a visual presentation which was intersting and appropriately humorous
- Had been involved with several appropriate Club Projects - ComVoc Committee; Youth Committee; Re-vamp of Club website; assisted District Governor presentation; asked questions of other Rotarians; was open to new learning.
Wednesday 11 August 2010
After The Ball Is Over
Post-interview notes and reflections ... an enjoyable and fairly relaxed experience. No really difficult questions - I was honest in my answers and true to myself, when I didn't know an answer I just said so - and indicated I'd be prepared to find out and knew where to start looking. So it's 'wait and see' - and think about packing for photography holiday in Tuscany. Garth will email me the result.
Wednesday 28 July 2010
Jumping the First Hurdle
1) Title Page
2) I Bring Greetings From ...
3) Presentation Overview
4) Where Is District 1100?
5) Local Features and Highlights:
- Stepping Back In Time
- Boats and Bridges
- Trains, Planes and Aero-Engines
- Art, Theatre and Music
- Further and Higher Education
- A Day At The Races
- Leather On Willow
- A Gentleman's Game Played By Hooligans
- A Hooligan's Game Played By Gentlemen
- Something Completely Different
- Focus On The Crocus
- Shelterbox
- Diabetic Footcare Project (Ledbury RC)
- Nepal School (Pehar Trust)
- District 1100 GSE Fundraising relief for 2004 Tsunami
- Support for Malawi Nursery (Thornbury RC)
- RYLA
- Kids Out
- Youth Competitions
9) A Cultural and Vocational Exchange for World Peace and Understanding
10) Our Blog ... Please Comment
11) Keeping In Touch
I'm pretty satisfied with the content I've chosen, but an actual final presentation would, of course, need input from all team members and Rotarians with previous experience to share. Copied presentation onto memory stick and burned it to DVD-Rom as a back-up. Fingers crossed that I've prepared enough.
Sunday 25 July 2010
Team Leader Interviews and Application
Interviews for Team Leader role are to be held on the evenings of August 10th and 16th. I understand there are 6 applicants from Rotary Clubs in the District. Contacted Gordon Brown (President of Thornbury Rotary Club - my own Club) seeking his endorsement of my application. He was very positive - as were many from the Club with whom I have spoken about GSE. Did more reading around GSE from Rotary International, RIBI and Rotary District 1100 websites. Some useful info available but need to search quite hard to get to it. This reinforces my view that this blog could be a useful guide and source of information for GSE teams that follow. Completed application online, with a 'nothing-ventured' and 'get-my-name-on-the-board' attitude. I'm confident I have the skills and experience to successfully lead the team, but I fully recognise that I'm a comparative newcomer to Rotary (15 months) which could well go against me. Fingers and toes crossed for a receptive interview team :-)
Tuesday 20 July 2010
First Post
Set up in advance of possible interview for the role of Team Leader by John Mills for use by Rotary District 1100 Group Study Exchange (GSE) to District 3220 in Sri Lanka from January 29th to February 26th 2011. It will be important to capitalise on this blog as an opportunity to share our experiences and learning before, during and after the exchange in order to provide a strong platform and guidance for teams that follow to build upon.The photo was taken on an overnight driving tour into the Outback with friends whilst on secondment in Australia. The stars at night are big and bright ... It's not my car, but it is me driving it - first time with a 4-wheel drive gearshift.
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