Minutes from Team Meeting 4

Jenny blogs the minutes of our Team Meeting 4 ...

Group Presentation

The group presentation was discussed. It was decided that we will have maximum 45 minutes to present to our hosting clubs in Sri Lanka, including time for questions. John will begin the presentation with an introduction, and each of the team members will follow with 5 minutes about themselves; home, work, family, local area and traditions. Each team member (including John) will delve 'deeper' into a chosen subject. A few of these were agreed:

• Emily - Social events in Bristol
• John - Music and Arts in the area
• Jenny - Charity work with young people in Swindon and Wiltshire

John will wrap up the presentation and open for questions. We discussed how to use powerpoint as a facility to build presentations and John gave the team members a crash course and some top tips, including how to compress photographs, labeling and grouping photographs. We agreed that we would all send John our individual presentations and he'll upload them all to a 'master' slide so they are all in the same format and colours. As a general rule the individual presentations should be 8 - 10 slides, with up to 3 - 4 photographs per slide.

Emily has already been working on her individual presentation and she shared it with the group. The group will run through their presentation to Garth and Jill at the next meeting on 4 January.

Sri Lanka Research Presentations

Kath presented her research on Lifestyles and Cultures of Sri Lanka.
John presented his research on Sri Lankan Economy and Politics
Jenny presented her research on Sri Lankan Climate and Environment
Due to time issues Emily and Claire will present their research at the next meeting. Each team member agreed to send their presentation round to the group for reference. The group discussed what was found out and learnt about Sri Lanka.

Business Cards, Banners and Team Uniform

John is exploring any budget for printing business cards/small leaflets describing D1100 and the team. He has recently had a price of £15 for cards for each team member (£75 in total). John's Rotary Club are giving him 6 banners to take to Sri Lanka and exchange with host clubs. He asked that each team member meet with their sponsoring club before we go and ask them for 4 banners to take. Emily's partner Andrew has kindly agreed to design our team logo that will feature on the literature about our trip, and team uniforms. John has purchased a suit for his team uniform. Team members are going shopping for their uniform on 15 December, and will purchase a tie for John that matches their shirts. The team decided on navy blue polo shirts and t-shirts for their uniform. The polo shirts will be embroidered with the logo, and the t-shirts printed with the logo. Polo shirts were quoted at £12 each T-shirts were quoted at £10 each. Thanks to John for finding this out and agreeing to order the shirts on behalf of the team.

Structure of Rotary

John will email the group some information on the structure of Rotary. It was decided that the website is not very easy to navigate for information.

Myers Briggs Personality Test (a Team-Building Activity)

The team discussed their 'personality type' scores. Jenny and Claire have the same type; John's is in the opposite qudrant. Jenny will scan in pages of her book that are relevant to the team types, and email them.

My Favourite Thing(s)

We ran out of time so will bring this for discussion at the next meeting.

Between Session Activities

• Write individual 'day in the life of' presentations for main group presentation
• Girls night out shopping for uniform
• Bring 'my favorite thing' to next meeting
• Awaiting the itinerary Team Building Activities
• The team decided that they would go climbing in Gloucester in January. Jenny will find out about prices and times, and book the activity.
• Kath kindly gave out a list of 10 questions that the team had to give 1 word answers to. (see earlier blog entry) We each completed the questions and shared our answers. It was a fun and a valuable team-building exercise.
• The next meeting will take place in January at the Whitminster Inn. Garth and Jill are to be invited.