Rotary District 1100's Website for Group Study Exchange to Sri Lanka - January 29th to February 26th, 2011
Sri Lanka Time: UK Time:

Saturday, 6 November 2010

Minutes Team Meeting 2

Meeting minutes from the 1/11/10


1. Minutes from previous meeting - actions discussed
2. John explained the details of the District Conference and what would be required of us.
3. Discussed the need for “posh” photos for the website, these will be emailed to John by Friday
4. Discussion of clothing allowance for clothing to take to Sri Lanka
• Discussion of organising a shopping trip to together
• Rich to explore getting team clothing
5. John showed us the email from Nadira, Dr Suresh’s assistant. Nadira’s email highlighted various points, including;
• The need for mosquito repellent, Claire is to look into a “clicker” an alternative to traditional mosquito sprays.
• Were informed that internet reception in Colombo is good, however we still a little unsure on the more outlying areas
• Discussion regarding phone signals and phone costs, agreed that the most cost effective way of phoning the UK is likely to be international phonecards.
• Nadira advised travelling light as there would be much opportunities for shopping – a hardship which Jenny was prepared to bear!
6. Discussed producing a laminated card to accompany our presentations in as we run into technical difficulties.
7. John is to take his note book with him and Claire is to look at taking a flip camera from work.
8. Everyone to sort a “pictorial diary” of their everyday lives.
9. Everyone to add their original statement of intent to the blog.
10. Discussed visas, these will not be needed as we will be there for more than 30 days.
11. Emily to speak to a nurse friend/John to speak to his contact regarding vaccinations.
12. Rich to check there is no issues with an Irish passport.
13. Discussed adding a little animation and life to the PPT presentations.
14. Discussed the differing audiences of facebook, the blog and twitter – decided on The Sri Lankan Dairies for the blog and SL Dairies for Twitter.
15. Claire explained about her Brazilian exchange visitor and how photos and phrases may be helpful tools.
16. Discussed ensuring that we did not end up all buying the same guide books.
17. Emily explained how reflective dairies work, all members of team agreed to trail their effectiveness.
18. Discussed defining the goals that we wanted to achieve both professionally and personally.
19. Discussed the next meeting taking place at the Whitminster Inn this was agreed by all.

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